In a world where communication is increasingly digitized, a handwritten note's value cannot be understated. The personal touch of a handwritten note shows that you care and can leave a lasting impression.

Studies have shown that handwritten notes can positively impact business relationships and customer loyalty across industries. 

However, crafting the right message can be a challenge. 

That's why we've created a list of over 50 handwritten note templates that you can use to connect with your customers and colleagues meaningfully.

Industry-wise handwritten note templates and examples 

In the following section, we’re going to share handwritten note scripts and examples that different industries can make use of for different purposes. While we have tried to cover the various types of handwritten note templates in all the sections, please do not restrict yourself to these - experiment as you go, and bookmark this article as we will continue to refresh the piece with more. 

• Retail 
• Hospitality 
• Luxury goods
• Healthcare 
• Wedding 
• Financial 
• Real estate 
• Automotive 
• Nonprofits 
• Professional services 

Retail 

Sending handwritten notes to customers who make purchases at a retail store can leave a lasting impression and encourage them to return for future shopping needs. Here are five template examples for handwritten notes that can be used in the retail industry:

Thank you note for purchases

Dear [Customer's Name],

Thank you for choosing to shop with us! We hope that you are enjoying your recent purchase and that it meets all of your needs. We appreciate your business and look forward to serving you in the future.

Best regards,

[Your Name]

Personalized note with recommendations for future purchases

Dear [Customer's Name],

We wanted to take a moment to thank you for choosing our store for your recent purchase. We noticed that you have a keen interest in [product category], and we wanted to recommend a few items that we think you would enjoy. [Insert personalized product recommendations with brief descriptions and pricing]. We hope that you find these recommendations helpful and look 

forward to serving you again soon.

Best regards,

[Your Name]

Invitation to in-store event or sale

Dear [Customer's Name],

We wanted to invite you to our upcoming [event/sale]. This is a great opportunity to come and explore our latest products, enjoy some refreshments, and receive exclusive discounts on your favorite items. We hope to see you there!

Best regards,

[Your Name]

Note of apology for any customer service issues

Dear [Customer's Name],

We wanted to apologize for any inconvenience you may have experienced during your recent shopping experience with us. Our team strives to provide the highest level of customer service, and we are sorry that we fell short of your expectations. Please know that we are taking steps to improve our processes and ensure that this does not happen again in the future.

Best regards,

[Your Name]

Note of appreciation for loyalty and repeat business

Dear [Customer's Name],

We wanted to take a moment to express our gratitude for your continued loyalty and support. Your business means the world to us, and we are honored to have you as a valued customer. Thank you for choosing to shop with us and for your ongoing patronage.

Best regards,

[Your Name]

Hospitality Industry

Handwritten notes can be sent to guests who stay at hotels, resorts, or other hospitality establishments to thank them for their stay, offer personalized recommendations for local activities, or to invite them back for future visits.

Thank you note for choosing to stay at the establishment

Dear [Guest's Name],

Thank you for choosing to stay with us at [hotel/resort name]. We hope that you have had a comfortable and enjoyable stay with us, and that our team has met all of your needs. We appreciate your business and look forward to welcoming you back in the future.

Best regards,

[Your Name]

Personalized note with recommendations for local activities or restaurants

Dear [Guest's Name],

As you near the end of your stay with us, we wanted to share some recommendations for local activities and restaurants that we think you might enjoy. [Insert personalized recommendations with brief descriptions and pricing]. We hope that you find these recommendations helpful and that they add to your overall experience during your time here.

Best regards,

[Your Name]

Invitation to future events or promotions

Dear [Guest's Name],

We wanted to invite you to our upcoming [event/promotion]. This is a great opportunity to experience the best of what our establishment has to offer and to enjoy exclusive discounts on your favorite amenities. We hope to see you there!

Best regards,

[Your Name]

Note of apology for any issues during the stay

Dear [Guest's Name],

‍We wanted to apologize for any inconvenience or issues you may have experienced during your recent stay with us. Our team strives to provide the highest level of hospitality, and we are sorry that we fell short of your expectations. Please know that we are taking steps to improve our processes and ensure that this does not happen again in the future.

Best regards,

[Your Name]

Special occasion note for birthdays, anniversaries, or other celebrations

Dear [Guest's Name],

On behalf of our entire team, we wanted to wish you a very happy [occasion]! We hope that your time with us has been memorable and that we have played a small part in making your celebration special. Thank you for choosing to spend this special occasion with us, and we hope to have the pleasure of hosting you again in the future.

Best regards,

[Your Name]

Luxury Goods Industry

Customers who purchase high-end products, such as jewelry, watches, or designer clothing, may appreciate a handwritten note as a personalized touch that adds to the overall luxury experience. Here are four possible templates for handwritten notes that a luxury goods brand could send to their customers:

Thank You Note

Dear [Customer Name],

‍Thank you so much for your recent purchase of our [product name]. We appreciate your business and hope that you are enjoying your new [item]. We take pride in crafting high-quality products that our customers can enjoy for years to come, and we're glad that you chose us for your luxury needs.

Sincerely,

[Your Name]

Personalized Recommendation Note

Dear [Customer Name],

I wanted to take a moment to thank you for your recent purchase of our [product name]. I hope that you are enjoying it and finding it to be a valuable addition to your collection.

As a fan of our brand, I thought you might be interested in our new [product name], which has been receiving rave reviews from customers and critics alike. It would make a great addition to your [collection type], and I think you'll love the quality and craftsmanship that goes into each one.

Thank you again for your support of our brand, and I look forward to hearing your thoughts on our latest product.

Sincerely,

[Your Name]

Special Occasion Note

Dear [Customer Name],

I wanted to take a moment to wish you a happy [occasion]! It's customers like you who make our brand so special, and we're honored to be a part of your celebrations. We hope that our [product name] has added some joy to your [occasion], and we look forward to helping you celebrate many more milestones in the years to come.

Thank you for your loyalty and support of our brand. We truly appreciate it.

‍Sincerely,

[Your Name]

Referral Thank You Note

Dear [Customer Name],

‍I wanted to take a moment to thank you for your recent referral to our brand. We were thrilled to have [referral's name] choose us for their luxury needs, and we owe it all to you!

Your support means the world to us, and we're grateful to have such loyal customers. As a small token of our appreciation, we'd like to offer you [discount, gift, or other incentive] on your next purchase.

Thank you again for your support of our brand, and we look forward to serving you for years to come.

Sincerely,

[Your Name]

Healthcare Industry

Handwritten notes can be sent to patients to thank them for choosing a particular healthcare provider, to offer support and encouragement during recovery, or to remind them of upcoming appointments.

Thank you note for choosing the healthcare facility

Dear [Patient's Name],

Thank you for choosing our healthcare facility for your medical needs. We are committed to providing you with the highest quality care, and we hope that you have had a positive experience with us so far. Please do not hesitate to reach out to us if you have any questions or concerns.

Best regards,

[Your Name]

Follow-up note after a procedure or appointment

Dear [Patient's Name],

We wanted to follow up with you after your recent procedure/appointment to see how you are feeling and to address any questions or concerns you may have. Our team is here to support you in your recovery process, and we want to ensure that you have all of the resources you need to make a full and speedy recovery.

Best regards,

[Your Name]

Note of appreciation for healthcare workers

Dear [Healthcare worker's Name],

We wanted to take a moment to express our deep appreciation for the hard work and dedication you bring to your role as a healthcare worker. Your commitment to providing compassionate care to our patients is inspiring, and we are grateful for all you do. Thank you for being a vital part of our healthcare team.

Best regards,

[Your Name]

Note of condolence for the loss of a loved one:

Dear [Patient's Name],

‍We were deeply saddened to hear of the passing of your [loved one]. Our thoughts and prayers are with you during this difficult time. Please know that we are here to support you in any way that we can, and we offer our deepest condolences for your loss.

Best regards,

[Your Name]

Note of encouragement for ongoing health journey

Dear [Patient's Name],

We know that managing your health can be a challenging journey, but we want to encourage you to continue taking steps toward your wellness goals. We believe in your ability to overcome any obstacles and achieve your best health. Please know that we are here to support you every step of the way.

Best regards,

[Your Name]

Wedding Industry

Wedding planners, florists, and other wedding vendors can send handwritten notes to clients after their event to thank them for choosing their services and to wish them a lifetime of happiness. Here are four possible templates for handwritten notes that wedding industry vendors could send to their clients:

Thank You Note

Dear [Client Name],

I just wanted to take a moment to thank you for choosing us as your [vendor type] for your special day. It was an honor to be a part of your wedding, and we're thrilled that everything turned out beautifully.

We hope that our services helped to make your day even more special, and we appreciate your trust in us. If you ever need anything in the future, please don't hesitate to reach out.

Thank you again for your business and for allowing us to be a part of your love story.

Best regards,

[Your Name]

Congratulations Note

Dear [Client Name],

‍Congratulations on your recent wedding! It was such a pleasure to work with you and help bring your vision to life.

‍We hope that your day was everything you dreamed it would be and that your future together is filled with love, joy, and happiness. It was an honor to be a part of your special day, and we're grateful for your trust in our services.

Please accept our warmest congratulations and best wishes for a lifetime of love and happiness.

Sincerely,

[Your Name]

Follow-Up Note

Dear [Client Name],

I hope this note finds you well! I wanted to check in and see how everything has been going since your wedding. We hope that everything has been wonderful and that you've been enjoying married life.

If there's anything that we can assist you with, whether it's a follow-up service or simply advice on your [related topic], please don't hesitate to reach out. We're always here to help and support our clients.

Thank you again for choosing us as your [vendor type] for your wedding, and we hope to hear from you soon.

Best regards,

[Your Name]

Anniversary Note

Dear [Client Name],

Happy anniversary! It's hard to believe that another year has already passed since your wedding day. We hope that your marriage has been filled with love, joy, and adventure.

As we reflect on the memories of your wedding day, we wanted to take a moment to thank you for allowing us to be a part of your special day. We're honored to have been a part of your love story and grateful for your trust in our services.

‍Please accept our warmest congratulations and best wishes for many more happy years together.

Sincerely,

[Your Name]

Financial Services

Handwritten notes can be sent to clients of financial services providers to thank them for their business, to offer congratulations on a major financial milestone, or to provide updates on account activity.

Thank you note for choosing to work with the financial services company

Dear [Client's Name],

Thank you for choosing our financial services company to help you with your financial goals. We are committed to providing you with the highest quality service and support, and we look forward to working with you to achieve your financial aspirations. Please do not hesitate to contact us if you have any questions or concerns.

Best regards,

[Your Name]

Note of congratulations for reaching a financial milestone

Dear [Client's Name],

We wanted to congratulate you on reaching [financial milestone]. This is a significant achievement, and we are proud to have played a part in helping you get there. Please know that we are here to support you as you continue to work towards your financial goals.

Best regards,

[Your Name]

Note of appreciation for referrals

Dear [Client's Name],

We wanted to express our deep appreciation for referring [person's name] to our financial services company. Your trust in us means a great deal, and we promise to provide the same high level of service and support to anyone you refer to us. Thank you for being a valued member of our financial community.

Best regards,

[Your Name]

Note of apology for any errors or issues

Dear [Client's Name],

We wanted to apologize for any errors or issues you may have experienced with our financial services company. We take your trust in us very seriously, and we are committed to resolving any issues as quickly and efficiently as possible. Please do not hesitate to reach out to us if you have any further concerns.

Best regards,

[Your Name]

Real Estate Industry

Handwritten notes can be sent to clients who have recently purchased or sold a property, to offer congratulations or express gratitude for their business.

Thank you note for choosing the real estate agent:

Dear [Client's Name],

‍Thank you for choosing us to help you with your real estate needs. We are committed to providing you with the highest level of service and support, and we look forward to working with you to find the perfect home. Please do not hesitate to contact us if you have any questions or concerns.

Best regards,

[Your Name]

Note of congratulations on purchasing a new home

Dear [Client's Name],

We wanted to congratulate you on your new home purchase. This is a significant milestone, and we are thrilled to have played a part in helping you find the perfect home. Please let us know if there is anything we can do to support you during this exciting time.

Best regards,

[Your Name]

Note of appreciation for referrals

Dear [Client's Name],

We wanted to express our deep appreciation for referring [person's name] to our real estate services. Your trust in us means a great deal, and we promise to provide the same high level of service and support to anyone you refer to us. Thank you for being a valued member of our real estate community.

Best regards,

[Your Name]

Note of encouragement during a tough market

Dear [Client's Name],

We understand that the real estate market can be challenging at times, but we want to encourage you to stay focused on your goals. Our team is here to help you navigate any market conditions, and we believe that with a smart strategy and a long-term outlook, you can achieve your real estate aspirations. Please know that we are here to support you every step of the way.

Best regards,

[Your Name]

Note of appreciation for choosing to work with the real estate agent

Dear [Client's Name],

We wanted to take a moment to express our gratitude for choosing us as your real estate agent. We know that you have many options when it comes to real estate services, and we are honored that you have chosen to work with us. We promise to provide you with the highest level of service and support, and we look forward to helping you find your dream home.

Best regards,

[Your Name]

Automotive Industry

Handwritten notes can be sent to customers who have purchased or serviced their vehicles at an automotive dealership to offer thanks and encourage future business.

Thank you note for purchasing a car

Dear [Customer's Name],

Thank you for choosing our dealership for your recent car purchase. We are thrilled to have helped you find the perfect vehicle, and we are committed to providing you with the highest level of service and support. Please do not hesitate to contact us if you have any questions or concerns.

Best regards,

[Your Name]

Note of congratulations for a successful purchase

Dear [Customer's Name],

Congratulations on your new car purchase! We hope that you are enjoying your new vehicle and that it exceeds all of your expectations. If you need any assistance with your car, please do not hesitate to contact us. We are always here to help.

Best regards,

[Your Name]

Note of appreciation for customer loyalty

Dear [Customer's Name],

We wanted to take a moment to express our gratitude for your continued loyalty to our dealership. Your business means a great deal to us, and we are committed to providing you with the highest level of service and support. Thank you for choosing us as your trusted automotive partner.

Best regards,

[Your Name]

Note of encouragement for car maintenance

Dear [Customer's Name],

We wanted to remind you of the importance of regular car maintenance. Proper maintenance can help keep your car running smoothly and prevent costly repairs down the road. If you need any assistance with your car, please do not hesitate to contact us. We are always here to help.

Best regards,

[Your Name]

Note of appreciation for a positive review

Dear [Customer's Name],

We wanted to express our sincere gratitude for your positive review of our dealership. Your feedback means a great deal to us, and we are committed to providing all of our customers with the highest level of service and support. Thank you for choosing us as your automotive partner.

Best regards,

[Your Name]

Nonprofit organizations

Handwritten notes can be sent to donors to express gratitude for their support, to provide updates on the organization's activities, or to invite them to upcoming events. Here are five template examples for handwritten notes that can be used in the nonprofit industry:

Thank you note for a donation

Dear [Donor's Name],

‍Thank you for your recent donation to our organization. Your generosity will help us continue to make a positive impact in our community. We are grateful for your support and hope that you will consider partnering with us again in the future.

‍Best regards,

[Your Name]

Note of appreciation for volunteering

Dear [Volunteer's Name],

‍We wanted to take a moment to express our gratitude for your recent volunteer work with our organization. Your commitment to our cause is truly inspiring, and we appreciate all of the hard work and dedication that you have shown. Thank you for being a valued member of our team.

Best regards,

[Your Name]

Note of encouragement for ongoing support

Dear [Supporter's Name],

We wanted to remind you of the incredible impact that your ongoing support has on our organization. Your dedication to our cause makes a significant difference in the lives of those we serve, and we are grateful for your partnership. Thank you for being a champion for our mission.

Best regards,

[Your Name]

Note of appreciation for spreading awareness

Dear [Supporter's Name],

We wanted to express our deep appreciation for your efforts to spread awareness of our organization's mission. Your advocacy helps us reach new audiences and make a greater impact in our community. Thank you for being a vocal supporter of our cause.

Best regards,

[Your Name]

Note of thanks for partnership

‍Dear [Partner's Name],

We wanted to take a moment to express our gratitude for your partnership with our organization. Together, we can achieve great things and make a meaningful difference in the world. We appreciate your commitment to our cause and look forward to continuing to work together to achieve our shared goals.

Best regards,

[Your Name]

Professional Services

Handwritten notes can be sent to clients of professional services providers (such as lawyers, accountants, or consultants) to thank them for their business, to offer congratulations on professional accomplishments, or to provide updates on project progress. Here are five template examples for handwritten notes that can be used in the professional services industry:

Note of thanks for a referral

Dear [Referrer's Name],

We wanted to take a moment to express our gratitude for your recent referral to our services. Your support is greatly appreciated and helps us grow our business. We value our partnership with you and hope to continue working together in the future.

Best regards,

[Your Name]

Note of appreciation for client loyalty

Dear [Client's Name],

We wanted to express our appreciation for your continued loyalty and support of our services. Your trust in us means the world, and we are committed to providing you with the highest level of service possible. Thank you for being a valued member of our client community.

Best regards,

[Your Name]

Note of congratulations for a professional milestone

Dear [Colleague's Name],

We wanted to take a moment to congratulate you on your recent professional milestone. Your dedication and hard work have paid off, and we are proud to be your colleague. We wish you continued success in all of your future endeavors.

Best regards,

[Your Name]

Note of appreciation for partnership

Dear [Partner's Name],

We wanted to express our gratitude for your partnership with our firm. Together, we can achieve great things and provide our clients with the highest level of service possible. We appreciate your commitment to our shared goals and look forward to continuing to work together.

Best regards,

[Your Name]

Note of thanks for a successful project

Dear [Client's Name],

We wanted to take a moment to thank you for the opportunity to work with you on your recent project. We are thrilled with the outcome and appreciate your trust in our services. We value our partnership with you and hope to continue to be your go-to provider for all of your professional needs.

Best regards,

[Your Name]

Put these handwritten note templates to work with IgnitePOST 

Incorporating handwritten notes into your business strategy can set you apart from the competition and create meaningful connections with your clients, customers, prospects, and colleagues. 

These handwritten note templates can be further personalized, customized, and branded per your objective. 

But we'll go one step further to ease sending handwritten notes.

At IgnitePOST, we understand the value of handwritten notes but also recognize the challenge of scaling the process. Our automated platform makes sending handwritten notes effortless, using a mix of automations and robotics while sticking to the traditional pen and paper as our medium - so you can focus on building relationships and growing your business. 

Book a demo with IgnitePOST today and experience the impact of handwritten notes for yourself.

Frequently Asked Questions

How can I make digital handwritten notes?

Digital handwritten notes can be created using specialized tablets or stylus pens on touchscreens. Some software also allows you to create digital handwritten notes using your mouse or trackpad. But a handwritten note is the most effective when it can be physically held and read. 

Can I use handwritten notes for my business?

Absolutely! Handwritten notes are a powerful tool for businesses to create personal connections with clients and customers. Whether you're thanking them for their business or congratulating them on a milestone, a handwritten note can leave a lasting impression and build brand loyalty.