Thank you letters are becoming a forgotten art form in the age of instant messaging and emails. While a follow-up email or message on LinkedIn may seem a sufficient way to express gratitude, sending a handwritten thank you card is a more thoughtful and unique way to reach out today. Digital messaging may seem faster, but that doesn’t have to be the case. With handwritten letter services, you and your business can send sincere, personalized, and efficient handwritten thank you notes. So when is the right time to send a thank-you note?

TIME FRAME

The rule of thumb is to send a thank-you note as soon as possible. You want to make sure that your encounter with the person you are thanking is fresh in their memory. Our recommendation is to send out your thank-you note either the day of or the day after your contact. By quickly following up with a thank you letter, not only will the person remember their meeting or conversation with you, but they will also remember your decorum, respect, and gratitude.

GUIDELINES FOR THANK YOU LETTERS

Here are some simple guidelines for crafting your professional thank you letter. First, keep it short; you don’t want to lose your readers' attention with a wordy letter. Next, briefly explain why you are writing. In other words, say why you are thanking them. Whether it was the first meeting for a new business relationship or an informal conversation that was beneficial to you, a thank you letter can advance your relationship. It is important to also be sincere. Don’t go over the top with your gratitude, and the suggestion of keeping your letter short should help you keep it sweet as well.

THE BENEFITS

As mentioned above, writing thank you letters can help create and grow lasting business relationships. By following up with a personalized and genuine message, you are showing your recipient that you value them and are excited to work with them. However, the benefits go beyond that. A prompt thank you letter also shows that you follow through, have attention to detail, understand proper business etiquette, and go the extra mile.

IN CONCLUSION

Not everyone sends a follow up thank you letter. Many people say a verbal thank you at the end of a meeting or send a quick message via email. By sending a handwritten thank you letter in the mail, your recipients will see that you are.

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